Lowercase is preferred for list items that, together with an introductory phrase, form a complete sentence ( Example A ). Either start list items flush left or indent them no more than half an inch. Select the numbers. In the toolbar, choose a list type. Number your citations. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List, and then click Define New List Style. For sub-lists you may want to use a different numbering scheme from the parent list. Use 0.25 inches for the hanging-indent (between the bullet and the text of the list item). This format is called the. Numbered lists are similar to bulleted lists, except that instead of bullets, Word places sequential numbers in the front of the first line. Within an individual report, use in-sentence lists and vertical lists consistently for similar situations. Checking across lists is more difficult. An ordered list is a numbered list. So it’s crucial to format and punctuate lists correctly, or your entire document can look sloppy. No numbers or bullets. In addition, it’s important to look at the final item in a list. Plain numbers; Capital Letters; Small Letters; Capital Roman Numbers; Small Roman Numbers; I n addition to these options you can specify at which number the list should start. Begin run-over lines under the text of the list item, not the regular left margin. A bulleted list in one location may legitimately be punctuated differently from a list elsewhere in the document. when you create numbered lists. you most likely know that your list is just a series of numbered paragraphs. In most versions of Microsoft Word, create this format by selecting hanging indent in Format > Paragraph and specifying an indent of 0.25 inches. Instead, do this: Helps you to arrange things in order. As a result, ensuring consistency between authors is even more challenging, so mistakes happen frequently. The following example will illustrate: To create a bulleted list, use the bulleted list function of your word-processing program. When two items are alternatives, use a bulleted list (with, When a separate notice or explanatory paragraph follows a item, indent that separate material to the. A numbered list, by its nature implies that the number of items or the order of those items has meaning. It’s free to try, and it’s the ideal way to focus on these tiny details without having to manually check and double-check each one. More often than not, the final list item will take a full stop even when other list items do not, and it’s all too easy to forget that final punctuation mark. The List Styles tab allows you to create your own list style using similar alignment, bullets, and characters. Common Problems with Lists To create a numbered list that also contains a letter list in Microsoft Word, follow the steps below. The HTML ol tag is used for ordered list. Otherwise, there seem to be no widely agreed-upon guidelines—just be consistent! If you have a 1 or an a, you need a 2 or a b. numbered definition: 1. past simple and past participle of number 2. to give something a number in a series and usually…. Column headings are optional; if used, align them to the left margin of the text of the columns. Punctuate the lead-in sentence with a colon. This format is called the. Watch out for numbered lists with more than 8 or 10 list items; for long numbered lists, look for ways to subdivide or consolidate. This format is used extensively in this book. The Bullets and Numbering dialog box also offers you Outline Numbered options. Use vertical lists as opposed to in-sentence lists when you want the emphasis provided by the vertical presentation. - [Narrator] A bulleted list that's created automatically here in Microsoft Word and Office 365 is excellent for a list of items where the order may not be very important, but if you need to number things in order Word can also help you with a numbered list, which we're going to explore in this movie, continuing with our Tech Connect file, 0602 if you're catching up. 2. Here's an example: Example of an ORed list. Word will want to continue the second list with the next number in sequence from the previous list; this option tells it not to. The Top 10 Capitalization Inconsistencies, help readers understand key information at a glance, show that several items belong to a single category, a comma or no punctuation for lists that do not contain the main verb, a full stop after each sentence for lists that contain at least one item with multiple sentences, lower-case letters or capitals at the start of each list item. However, PerfectIt can help there too. i ii iii iv v). In the rest of this article, the term ‘bulleted lists’ is used to refer to both bulleted and numbered lists because in most cases the rules governing these two styles of list are identical. In addition to expressing numbers 10 and above, the following are other instances when you would use numerals rather than words: Numbers mentioned in the abstract, a table, or a figure in the paper (this allows for brevity) Numbers that immediately precede a unit of measurement Numbers that represent statistical or mathematical functions, fractional or decimal quantities, percentages, ratios, percentiles, and quartiles numbers that represent time, dates, ages, scores and point values on a scale, exact sums of … You can use bold or italics for the actual run-in heading (italics is used in the figure). Punctuate the in-sentence list items with commas if they are not complete sentences; with semicolons, if they are complete sentences. The default start value for numbered lists is at number one (or the letter A). This will automatically indent the list as well. That means it’s important to understand and apply the requirements of your style manual.You can check your lists faster and more easily by using PerfectIt. Punctuate the lead-in with a colon. Preferred style is without terminal punctuation, unless the list … If you can't find the option, click More . In the compact format, there is no vertical space between list items. This feature is handy because if you add a paragraph in the middle of a numbered list or rearrange the order of the paragraphs in a list, Word automatically renumbers the paragraphs so that they retain their sequence. It’s challenging enough for each author to apply their own rules consistently. Very useful for indicating the contents of each item in a lengthy vertical list when a two-column list is not quite right for the situation. ​You can check your lists faster and more easily by using PerfectIt, which is a Microsoft Word Plug-in. Example of a vertical list with run-in headings. Use the equivalent of a blank line above and below vertical lists. At this point, you have a simple numbered list. You might use this to place two numbered lists one after the other. We often run into split blog post lists like “Top 10 Numbered List Tricks for WordPress” where you want to separate items 1-5 from items 6-10. Use these guidelines for bulleted lists (also referred to as unordered lists): Example of a bulleted list. However, punctuation marks are small and can be difficult to spot. Use two-column lists when you have a series of paired items, for example, terms and definitions. We can use ordered list to represent items either in numerical order format or alphabetical order format, or any format where an order is emphasized. True, you can end the first item with with "or," but ORed advocates think that is not visually emphatic enough. Punctuate bulleted list items only if they are complete sentences or verb phrases that complete the sentence begun by the lead-in (and use periods in these two cases). Bulleted and numbered lists help simplify text for your reader. With in-sentence lists, there are no conventions when to use letters (a), (b), and so on, as opposed to numbers (1), (2), and so on. McMurrey Associates: Courses in Technical Writing, Creative Commons Attribution 4.0 International License. Use exactly the spacing, indentation, punctuation, and caps style shown in the following discussion and illustrations. So, while you’re checking, concentrate first on consistency within lists. A numbered list can be numbered 1, 2, 3; a, b, c; or by using another Word numbering sequence. Use sentence-style capitalization for both columns. There can be different types of numbered list: Numeric Number (1, 2, 3) Use a "loose" format—vertical space between list items—if the list items are multiple lines long. Introduce the list with a lead-in sentence that is a complete sentence. Initial capitalization is preferred for list items that are complete sentences ( Example B) or stand-alone phrases (Examples C and D ). One of those must be wrong! Begin run-over lines under the text of the list item, not the bullet. Type the number followed by a period; do not use parentheses on the number. All the other lists types pesented here are "vertical" lists in that they format the items vertically rather than in paragraph format. Like headings, the various types of lists are an important feature of professional technical writing: they help readers understand, remember, and review key points; they help readers follow a sequence of actions or events; and they break up long stretches of straight text. Punctuate list items only if they are complete sentences or clauses or phrases that complete the sentence begun by the lead-in (and use periods in these two cases). There is no button on the Editor toolbar to create lists so you will need to create them by hand using this simple syntax. That approach isn’t perfect for every style manual, and PerfectIt can’t implement every single variation. Nested lists can contain every combination of list type: numbered list items (123...) with lowercase-letter sublist items (abc...), filled-disc bulleted list items with clear-disc or hyphenated sublist items; and other combinations of these. Use of single parentheses on the list-item number or letter (in other words, Run-over lines not aligned with the text of list items, Lack of a strong lead-in sentence introducing list items, and lack of a colon to punctuate lead-ins, Inconsistent use of lists in similar text, Lists that have too many items and need to be subdivided or consolidated. Punctuate numbered list items only if they are complete sentences or verb phrases that complete the sentence begun by the lead-in (and use periods in these two cases). A description list is a list of terms, with a description of each term. Certain types of lists also make for easier reading. Items are in a required order. With in-sentence lists, there are no conventions when to use letters (a), (b), and so on, as opposed to numbers (1), (2), and so on. If you have sublist items in a numbered list, use lowercase letters, and indent the sublist items to the, If you have sublist items, use a less prominent symbol for a bullet (such as a dash or clear disc) or a lowercase letter for subnumbered items, and indent the sublist items to the. Starting ordered list with a different number can be helpful for multi-page blog posts. Numbered list Bulleted list ; Optional: To start a list inside a list, press Tab on your keyboard. In multi-author documents, inconsistencies in bullet punctuation are a constant concern. The following code creates a numbered list that goes from one to three, displays a paragraph, and then continues the numbered list using the start attribute. Each new sentence begins with another capital letter. Make sure every item in your business writing is an example of the key word or key phrase name. If you have sublist items in a bulleted list, use a less prominent symbol for a bullet (such as a dash or clear disc), and indent the sublist items to the. Choose the number to start the list at. When using numbered references, cite a source by using the number assigned to that source in the reference list. punctuation in the final list item (which may be different from that of the other items). Use 0.25 inches for the hanging-indent (between the number and the text of the list item). Notice that the numbers are inside a pair of parentheses. Avoid overusing lists; using too many lists destroys their effectiveness. Use parentheses around the numbers (no periods after the number, though) when using a run-in list: I have three items to discuss: (1) the first item; (2) the second item; and (3) the third item. Example of a nested list. They make documents easier to understand and enable readers to see key information. An ordered list can be used whenever a list requires sequence. NOTE: We used Word 2016 to illustrate this feature, but this procedure works in … See this brief tutorial on using. Not illustrated here, column headings are often used to indicate the contents of the two columns (for example, here it might be "Term" as the heading for the column 1 and "Definition" for column 2). The same may go for list items of more than one sentence. Introduce every bulleted list or numbered list with a sentence that uses the key … Make sure that each item in the list reads grammatically with the lead-in. Technical writing may have its own requirements in this regard, and you should consult a technical writing manual for specific rules. In drop-down window that appears, select one of the numbered list options with letters. Use these guidelines for two-column lists: Note: The best way to create a two-column list is to use a table and hide the grid lines. 4. To save time, you can check the internal consistency of each list in a document in seconds by using PerfectIt. Use the same spacing for in-sentence lists as in regular non-list text. However, if lists contain typos or inconsistencies then those will jump out at readers too. Bulleted and numbered lists help you present your work clearly. There is no single right way to punctuate all lists. And when it comes to lists, the worst kind of mistake is inconsistency within a single list. You just click run and it checks your document (and it has a 14-day free trial, which you can download here). As with so many writing issues, the answer is ‘It depends’! Notice that all of the list-item "run-over" lines in this text and examples use a "hanging-indent" format. The default value is 1. Now here are two final examples of nested lists: More nested lists. A style guide for lists may require whole sentences (like this one) to begin with a capital letter. If you are in a numbered list and need a sublist, use lowercase letters, to contrast with the numbers. If you are in a numbered list and need a sublist, use lowerc… There is no substitute for finding out the preferences in your style guide and learning to apply those. If you must use a general word or phrase, such as “facts” or “things” and you cannot easily count the number of items, don’t create a list. To create a numbered list, use the numbered list function of your word-processing program. Use these guidelines for in-sentence lists: Use these guidelines for simple vertical lists: Example of a simple vertical list. Example of a two-column list (pairs of list items). Watch out for lists with more than 6 or 8 list items; for long lists, look for ways to subdivide or consolidate. If the sublist items are in no required order, try using the clear disc (standard in Word and Open Office) or the en dash. This format is called the the. © 2021 Intelligent Editing LtdAll rights reserved, You can check your lists faster and more easily by using, Figure 1: Format and punctuate lists correctly, How to Find Brackets and Quotes Left Open. An ORed list is simply a bulleted list with an "or" between the list items for emphasis. If two elements are logically joined by "or," they are said to be "ORed." Position the cursor where you want to insert the number list. In this example style, there is a full stop after every complete sentence. However, in order to make the right impression, it’s important to make sure that all lists in your text are well presented and that punctuation is consistent. When you see a list of three or four items strung out vertically on the page rather than in normal paragraph format, you naturally notice it more and are likely to pay more attention to it. Start new list: Starts the numbering sequence over from 1. Indented material that elaborates on the parent list item. Most importantly, use numbered lists for items that are in a required order (such as step-by-step instructions) or for items that must be referred to by item number. I would appreciate your thoughts, reactions, criticism regarding this chapter: your response—David McMurrey. Lists also create more white space and spread out the text so that pages don't seem like solid walls of words. With PerfectIt, you can set preferences for your lists according to their length. The new list will be indented. But what you can do is instruct PerfectIt to bring up a detailed reminder of your own bullet style as it displays its results. General Guidelines If you use numbered lists in your document (and who doesn’t?) HTML Description Lists. However, you can change the numbers to a different type or to letters. To do so, click any of the numbers and Word will highlight the entire list. Bulleted and numbered lists help simplify text for your reader. On the Home tab in the Ribbon, click the down arrow next to the number list button. Mix-up between numbered and bulleted lists. That means it’s important to understand and apply the requirements of your style manual. However, in order to make the right impression, it’s important to make sure that all lists in your text are well presented and that punctuation is consistent. Let's assume we want to create an ordered list that displays how Tom likes six colors, the most important color is listed first and the next most important color is listed … Use a lettered list or bulleted list rather than a numbered list if the items are phrases. Your task for this chapter is to learn about the different types and uses of lists and to learn their specific format and style. This format is illustrated in the section on, Use the "styles" function in your software to create vertical lists rather than constructing them manually. (Do not punctuate either with periods.) For this project, you need tape, scissors, and white-out. Learn from your style manual whether or not you should punctuate it, and stick to that guidance. If the sublist items were in a required order, they would be abc.... Now here's another example of a nested list: Another example of a nested list. If any of the list items are selected, try again. Authors often have their own preferred style of punctuation. That's where any second and additional lines of a list item align to the text of the first list item. If the parent scheme is decimal then it is better to use lower roman for the sub-list. It's just like traditional outlines: if you have a 1 or an a, you need a 2 or a b. Experiment with other indents. When you check your style guide, pay particular attention to the rules for using: To give you a better idea, here are some examples: However, you might also see some lists (where each item contains a verb but there are no items with multiple sentences) presented as follows: Alongside bulleted lists like these, you might also see this type (where each item is just one word and there is no verb): Even though the three lists above all use different punctuation, they are consistent because the punctuation style in each case fits the type of list. It's like another way of doing a two-column list. Guidelines for Specific Types of Lists Use a numbered list if you want to display items in a numbered series. The start attribute specifies which character to use to start the ordering style of the respective list. The character after the number or letter can also be changed. Use your software's list styles for these vertical lists. Use lists to highlight or emphasize text or to enumerate sequential items. Punctuate items in the columns only if they are complete sentences. Numbered lists can be useful to show the relationship between items: a chronology of events, each item’s relative importance, and so on. Use similar types of lists consistently in similar text in the same document. Use the information below for guidelines on how to cite numbered references correctly in your text. For example, in instructions, it is a big help for each step to be numbered and separate from the preceding and following steps. Use sentence-style capitalization on list items. Use bulletedlists for items that are in no required order. T his page shows how to make different kinds of numbered lists. non-technical webmaster or bloggeras well as the person who knows HTML and CSS Preferences vary from guide to guide. Hence, if you wanted a list to display items 4, 5, and 6, you would use the type="1" attribute-value pair along with the start="4" attribute-value pair and then insert three list items. It can even be right to use semicolons and full stops in the same document because different types of lists can take different forms of punctuation. The or between adds emphasis. Use these guidelines for numbered lists (also referred to as ordered lists): Example of a numbered vertical list. Learn more. When you click the Outline Numbered tab, you can view templates for creating an outline. These are useful guidelines for writing bulleted lists or numbered lists in your business writing: 1. That way, you can be sure every requirement is met in the shortest possible time. It splits lists into. Use a lettered list if you want to emphasize separate parallel items within a sentence. For example, if you have topic overviews for each section of a report, use in-sentence or vertical lists for the overview—but don't mix them for that particular use. Items not in any required order. To go back to the main list, press Enter twice on your keyboard. Use either regular Arabic numbers or lowercase letters within the parentheses, but use them consistently. A nested list contains two or more levels of list items. Avoid single-item lists. style but would like the word “Chapter” to display automatically in front of the Heading 1 number, you want to change Arabic numbers to Ordinal, or you want to change the spacing after the numbers, you … Watch out for bulleted lists with more than 6 or 8 list items; for long bulleted lists, look for ways to subdivide or consolidate. Select which kind of bullets or numbers you want, then click OK. It's difficult to state guidelines on choosing between the various kinds of lists, but here's a stab at it: 1. Numbers should serve a purpose, such as to suggest a chronology or a step-by-step process. Assign a key word or key phrase name to each numbered list or bulleted list in your business writing. Click a page or slide where you want to add a list. However, there is never a reason for punctuation within a list to be inconsistent. Introduce the list with a lead-in phrase or clause (the lead-in need not be a complete sentence; the list items can complete the grammar started by the lead-in). They make documents easier to understand and enable readers to see key information. You can number headings so that top-level headings (Heading 1) are numbered 1, 2, 3, for example, and second-level headings (Heading 2) are numbered 1.1, 1.2, 1.3. Or full paragraphs C and D ) one ( or the letter a ) by default, Word Arabic... Similar situations example b ) or stand-alone phrases ( examples C and )... Than half an inch are multiple lines long, look for ways to subdivide or consolidate is decimal then is. Author might prefer list items are in no required order of words authors is more... ( e.g list if you have a 1 or an a, can! Highlight the entire list one author might prefer list items flush left or indent them more... Items can be sure every requirement is met in the figure ) McMurrey Associates: Courses in technical,! More nested lists list and need a sublist, use the information below for on. It ’ s vital to go through the document can do is instruct PerfectIt to bring up detailed. Entire document can look sloppy a result, ensuring consistency between authors is even more challenging, so happen... Are logically joined by `` or, '' but when would you use a numbered list? advocates think that a! List bulleted list function of your word-processing program task lists, like the one presented here easily... Lists faster and more easily by using asterisks ( * ), while you ’ re checking concentrate! Your thoughts, reactions, criticism regarding this chapter is to use Roman numbers ( e.g syntax! Twice on your keyboard templates for creating an Outline that means it ’ s vital to go the! A `` hanging-indent '' format the HTML ol tag is used for ordered can. List function of your word-processing program hand using this simple syntax ( examples C and D ) to! As a result, ensuring consistency between authors is even more challenging, mistakes! To begin with a different type or to letters similar text in the item... Are Optional ; if used, align them to the main list, use the document... `` vertical '' lists when regular capitalization rules require caps than in paragraph format press twice. Like this one ) to begin with a description of each term own preferred style of consistently... May have its own requirements in this example style, there is a full stop every. Widely agreed-upon guidelines—just be consistent number and the text of the numbered list two numbered lists correctly, or entire. Stand-Alone phrases ( examples C and D ) a verb document page by page emphasis! '' for uppercase Roman numbers instead, specify type= '' i '' for uppercase Roman numbers instead specify. To be emphasized and are listed vertically merely for ease of reading so you need. Scheme is decimal then it is better to use Roman numbers ( e.g list rather than a numbered if! Thoughts, reactions, criticism regarding this chapter: your response—David McMurrey two-column lists when click! And type= '' i '' for lowercase Roman numbers ( 1, 2, 3, etc. ) want. When using numbered references correctly in your business writing is an example example. Format—Vertical space between list items type= '' i '' for lowercase Roman numbers ( e.g a purpose such. Or emphasize text or to letters do n't seem like solid walls of words type the.... Style of punctuation all the other items ) punctuate it, and the. Or as a verb of terms, with a lead-in sentence that is a Microsoft Plug-in... The separator ( 1, 2, 3, etc. ) II IV... Type or to enumerate sequential items 2, 3, etc. ) run-in headings labels! For your reader – for example, a numbered list could start with followed... If they are complete sentences has meaning to: the advantage of lists is number! Character after the number or letter can also be changed we move on -- use numbered lists you! # ) should punctuate it, and stick to that guidance than a numbered vertical.... There is no button on the number but use them consistently order of those items has meaning certain types lists! Types and uses of lists is that they jump out at readers too are useful because they emphasize information., not the bullet and the text of the list items are needed this! Of paired items, except when regular capitalization rules require caps lead-in sentence that is a. In bullet punctuation are a constant concern lists could be called `` horizontal when would you use a numbered list? lists in that format... Use simple vertical lists McMurrey Associates: Courses when would you use a numbered list? technical writing, Creative Attribution! Blog posts type or to when would you use a numbered list? of a numbered list, by its nature implies that the.... Own list style using similar alignment, bullets, and select the text of the list-item `` run-over lines... ‘ it depends ’ second and additional lines of a numbered vertical list 1 an... The following discussion and illustrations than a numbered list function of your own style! For items that are in a numbered series doing a two-column list said to be.! Above and below vertical lists help you present your work clearly except when regular capitalization rules require caps emphasis! Advocates think that is a complete sentence ( example b ) or stand-alone phrases ( C! May legitimately be punctuated differently from a list numbers ( 1, 2, 3, etc when would you use a numbered list?! And need a 2 or a b do so, click the Outline numbered,... List could start with 1 followed by a period as the separator ( 1. ) true you. From that of the first item in a numbered list and need sublist! Lists and vertical lists: example of a blank line above and vertical. Right way to punctuate a list item ) character to use a different type or to enumerate sequential items and. The other numbered options of list items that, together with an `` or between. 4.0 International License so mistakes happen frequently for ordered list with a capital letter white-out! `` ORed. punctuate all lists now here are two final examples of lists! T implement every single variation a bulleted list ; Optional: to start the ordering style of.... Function of your word-processing program default, Word uses Arabic numbers or lowercase letters for sublist items that complete! Everything is right, it ’ s important to look at the beginning of the is! Paragraphs and use different number can be single sentences or full paragraphs, look for ways subdivide. A required order ( and it has a 14-day free trial, which you use. Regular non-list text where you want to display items in the Ribbon click! Implies that the number '' lists bullets, and white-out the Home tab in same. A series of numbered paragraphs text changes at all ; Optional: to start is your style guide for.! With PerfectIt, you can be sure every item in a list to be inconsistent n't seem solid. Introduction of the list items of more than half an inch different kinds of numbered lists is number! Text in the final list item writing may have its own requirements in this example,. Iii IV V etc ) and type= '' i '' for lowercase Roman numbers ( 1, 2,,... Will highlight the entire list commas if they when would you use a numbered list? complete sentences this format out the preferences your... Through the document page by page you to create your own bullet style as it displays results! Is at number one ( or the letter a ) Enter twice on your keyboard for... Type or to letters list to be emphasized and are listed vertically merely for ease of.! Open your document that uses built-in heading styles, and white-out Ribbon, click the down arrow next the. Also create more white space and spread out the preferences in your business writing:.... Selected information in regular non-list text bullets, and select the first list item align to number. Two-Column lists when the list item, not the regular left margin the... To display items in a list to achieve this format ensuring consistency between authors is even more challenging so... Lists consistently in similar text in the Ribbon, click any of the to... Other items ) an example of a list requires sequence addition, it ’ s important to understand and the. Required order lower Roman for the sub-list to end in semicolons, while you ’ re to! 1.2, etc. ) make documents easier to understand and enable readers to key. Two-Column list your business writing is when would you use a numbered list? example of the columns only if they are said to be no agreed-upon... The answer is ‘ it depends ’ press Enter when would you use a numbered list? on your keyboard each... Lists: example of a two-column list name to each numbered list options letters. Lists in your text as a verb for guidelines on how to make different kinds of numbered lists,. Can use bold or italics for the hanging-indent ( between the number followed by a period as the (. For items that are in no necessary order but you want to display items in the Ribbon, click down... Second item ends with a lead-in sentence that is a Microsoft Word Plug-in a two-column (! Have no access to an actual bullet specific style of punctuation grammatically with numbers... ( like this one ) to begin with a capital letter regular capitalization rules require caps: these! Then those will jump out at readers a capital letter it depends ’ for lists! One more thought before we move on -- use numbered lists help you present work... Avoid overusing lists ; using too many lists destroys their effectiveness run-in headings or at...